Chair board and general meetings

• Run monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

  • Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

  • Discussions involve upcoming events and budgeting decisions

• Run monthly general meetings

  • Timing of meetings is flexible but will most likely be held in the evenings

  • Meetings are approximately 45 minutes in length

  • Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Oversee fiscal compliance

Serve as a liaison with school administration and community partners

Check-in regularly with officers and committees to ensure the overall plan is on target

Work with other board members to develop the upcoming school year calendar of events

Identify challenges and invite solutions

Be familiar/up-to-date with all PTA programs and resources

Represent the WVES PTA to the community

Recruit and mentor volunteers and future leaders

Volunteer at events, when available

Provide support to/fill-in for the president as needed

Attend monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

• Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

• Discussions involve upcoming events and budgeting decisions

Attend monthly general meetings

• Timing of meetings is flexible but will most likely be held in the evenings

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Assist with the planning of certain events such as:

• Back to School Bash

• Spring Spectacular

• Holiday Shop

Maintain familiarity with upcoming school year budget & attend annual budget meeting in the spring

Work with the president and other board members to develop the upcoming school year calendar of events

Work with the PTA, principal, and teacher(s) to come up with fresh ideas for the upcoming school year

Provide support to/fill-in for the president and 1st VP as needed

Attend monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

• Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

• Discussions involve upcoming events and budgeting decisions

Attend monthly general meetings

• Timing of meetings is flexible but will most likely be held in the evenings

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Assist with the planning of certain events such as:

• Back to School Bash

• Spring Spectacular

• Holiday Shop

Maintain familiarity with upcoming school year budget & attend annual budget meeting in the spring

Work with the president and other board members to develop the upcoming school year calendar of events

Work with the PTA, principal, and teacher(s) to come up with fresh ideas for the upcoming school year

Manage the organization's finances on a weekly basis, including:

• Keeping accurate records of income and expenses

• Preparing financial reports

• Creating budgets

• Ensuring funds are used in accordance with the PTA’s goals

Work closely with other board members to plan and allocate funds for school events, activities, and projects

Provide a cash box for all school events

Attend monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

• Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

• Discussions involve upcoming events and budgeting decisions

Attend monthly general meetings

• Timing of meetings is flexible but will most likely be held in the evenings

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Chair the annual budget committee and prepare the budget for the next school year in April/May of the current school year

Create agenda with the president for the monthly Executive Board meetings; send agenda to Corresponding Secretary to post to the PTA website prior to general PTA meetings

Attend monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

• Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

• Discussions involve upcoming events and budgeting decisions

Attend monthly general meetings

• Timing of meetings is flexible but will most likely be held in the evenings

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Attend and take minutes for all monthly general PTA meetings

• Minutes should be sent to the PTA Board after each meeting

• Minutes are approved at the next monthly meeting and posted to the website by the Corresponding Secretary

• Timing of meetings is flexible but will most likely be held in the evenings for the 2024-2025 school year

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Input all events for the upcoming school year to the district’s internal tracking system (FMX)

• Update FMX requests as needed throughout the year

Schedule all Executive and general PTA meetings in PTA’s Google Calendar and invite PTA Board and principal

Collect all correspondence from the school office on a bi-weekly basis and communicate it to the Executive Board members

Monitor the generic PTA email inbox (info@westvincentpta.org) and respond/forward/report on correspondence as necessary

Attend monthly Executive meetings (includes all members of the PTA Executive Board + school principal)

• Timing of meetings is based on PTA Board availability but are generally one (1) hour in length

• Discussions involve upcoming events and budgeting decisions

Attend monthly general meetings

• Timing of meetings is flexible but will most likely be held in the evenings

• Meetings are approximately 45 minutes in length

• Discussions involve a principal update, PTA president update, treasurer update, and recaps/updates on past and future PTA events

Update the PTA's Facebook page and other social media platforms

Update the PTA’s website (via Squarespace)

Help advertise upcoming PTA events to keep the school community informed and engaged

• Maintain and update the email distribution list (add and remove email addresses, maintain distribution groups)

• Solicit, compile, and curate PTA and school community-submitted news/events for the e-newsletter, which is distributed on a regular cadence via our email platform (currently MailerLite)

• Create, update, and maintain annual membership form and ad hoc event RSVP forms

• Create, update, and maintain PTA marketing materials leveraging district, school, and PTA brand guidelines for consistency

Manage website hosting subscription & propose any changes to the Executive Board

• Manage annual domain name renewal

• Manage monthly online form platform subscription

• Maintain, manage, and administer Google Workspace services (Drive, Gmail, etc.)